備忘錄1

　　結(jié)構(gòu)要點(diǎn)備忘錄是單位內(nèi)部傳遞信息的文件，包括抬頭和正文，其中抬頭包含四個(gè)部分：

　　TO: 收閱者

　　FROM: 撰寫者

　　SUBJECT: 主題

　　DATE: 日期

　　Suppose you are the secretary of a company’s marketing department and are organizing a welcome part for a new manager. Write a memo in about 100 words to inform your colleagues of the party. Do not use your own name, using “Li Ming” instead.

　　TO: All employees of the Marketing Department

　　FROM: Li Ming, secretary of the Marketing Department

　　SUBJECT: Welcome Party for Zhou Kai, new manager

　　DATE: Oct. 27, 2006

　　A new manager named Zhou Kai is coming to our Marketing Department. He used to work in Ping An Insurance Company and do well in sales promotion. According to those who have had contact with him, he is a talented, energetic and easy-going man. His experience abroad will help to improve our work efficiency. We have decided to hold a welcome party for him.

　　The party is planned to be held in the assembly room of our department on November 3, next Friday. It will begin at 7 o’clock in the evening and last about two hours. Our general manager will be present, too.

　　I have organized several programs for entertainment, but they are not enough. So if anyone is willing to give performances, please let me know as soon as possible. And all suggestions on the party are welcome.

　　備忘錄2

　　語(yǔ)言注意點(diǎn)備忘錄的主要目的是有效、快速地傳達(dá)信息，應(yīng)語(yǔ)言簡(jiǎn)練、層次清楚，易于理解。如有并列信息，可借助項(xiàng)目符號(hào)或編號(hào)等，使人一目了然。不宜使用華麗的辭藻或復(fù)雜的結(jié)構(gòu)來(lái)炫耀自己的寫作才能。

　　Write a memo in about 100 words on behalf of the Student Union to call on students to join in the volunteer activities in Xinhua Community.

　　TO: All students of Shanghai University

　　FROM: Student Union

　　SUBJECT: Volunteer activities in Xinhua Community

　　DATE: Sep. 13, 2005

　　At the beginning of the new term, we plan to organize a series of volunteer activities in Xinhua Community, which is about 200 meters from our university.

　　The activities are scheduled on September 18, this Sunday and include doing housework for the disabled or old people who live by themselves, teaching English to children, and publicizing knowledge about healthy diet and about preventing common diseases.

　　We believe it is a good opportunity to show our love and know more about the society. 100 volunteers are needed. If you are willing and have time to take part in the activities, please come to the office of the Student Union on the third floor of the Administrative Building, where we would ask you to sign your name in a table and tell us what activity you are particularly interested in.

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